Barnes Roffe Internet accessibility statement
Barnes Roffe is committed to providing a website that is accessible to the widest possible audience, regardless of technology or ability. We are actively working to increase the accessibility and usability of our website and in doing so adhere to many of the available standards and guidelines.
Terms and conditions
Barnes Roffe is a Limited Liability Partnership registered under 0C304793.
Barnes Roffe may have links to other websites. Barnes Roffe is not responsible for the contents, nor does it warrant the accuracy or reliability of any linked website. Barnes Roffe, to the extent permissible by law, excludes all liability which may arise from your use or reliance on the information or contents contained in the linked site.
The copyright of the contents and publications contained within this website are owned by Barnes Roffe or its licensors.
Barnes Roffe is committed to protecting your privacy. The text below describes the ways in which we collect information from you when you use the service, and what we may use it for. It should be read in conjunction with the other terms and conditions of use and data protection policy.
Our registered office is located at 2nd Floor, Great Marlborough Street, London W1F 7JF. If you have any other questions about this policy you can write to us at our registered office for the attention of the Head of online publishing or email: firstname.lastname@example.org
Barnes Roffe is registered as a Data Controller under Z6712272. Each of our offices contains a Data Controller, so should a situation arise involving our use of personal data and you are unsure how to proceed please consult your office Data Controller immediately.
Each office Data Controller s responsible for their office’s compliance with the requirements of the Act. They are required to monitor and declare their office’s compliance to the Firm’s Data Controller on an annual basis, using the Barnes Roffe Office Compliance Monitoring Checklist – which is contained within the Data Protection Act folder.
What data do we collect from you?
We collect data from you (‘user data’) when you register to use the service.
This data can sometimes comprise personal data about individuals, to which UK data protection laws apply. These terms and conditions and the data protection policy describe Barnes Roffe’s approach to fulfilling its obligations under those data protection laws.
Our use of user data
We will use user data we collect from you only in accordance with the following guidelines:
To provide the service to you
We will use user data to provide and improve the service to you, to notify you of any changes to the service or our terms and conditions of use.
To send you information about our other products and services if you so wish
From time to time, Barnes Roffe, or third parties acting on Barnes Roffe’s behalf, may wish to send you information about other services which we offer and believe you may be interested in. We may use user data for this purpose. Where you have given consent we will pass your details to the third party companies on this site so they can contact you directly for the purpose of marketing and charitable activities. If you decide now, or at any later time, that you do not wish to receive this information, please inform us by email at email@example.com
Internally within Barnes Roffe
Barnes Roffe may make user data available to other parts of the organisation, either for the fulfilment of Barnes Roffe services, or to enable them to provide you with information about products or services which they believe you may be interested in.
Cookies and Privacy
We use a small amount of cookies on our site. If you do not know what cookies are, or how to control or delete them, then we recommend you visit http://www.aboutcookies.org for detailed guidance.
Below is a list that describes the cookies we use on this site and what we use them for. Currently we operate an ‘implied consent’ policy which means that we assume you are happy with this usage.
If you are not happy, then you should either not use this site, or you should delete Barnes Roffe cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.)
- Google Analytics – We use this to understand how the site is being used in order to improve the user experience. User data is all anonymous.
- Social buttons – On some of the pages of the site you will see ‘social buttons’. These enable users to share or bookmark the web pages. There are buttons for: Twitter, Google +1, Facebook ‘Like’, LinkedIn ‘Share’, StumbleUpon Digg and Reddit.In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of Barnes Roffe.You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on the Barnes Roffe website. If you click on any of these buttons, these sites will be registering that action and may use that information.In some cases these sites will be registering the fact that you are visiting Barnes Roffe, and the specific pages you are on, even if you don’t click on the button if you are logged into their services, like Google and Facebook.You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.
- Email tracking – Some emails we send we put in tracking so that we can tell how much traffic those emails send to our site, we do not know who has clicked so the data is anonymous e.g. the Topical Tips newsletter.
- Surveys and Polls – From time to time we may publish surveys to the website. Participation in these surveys or contests is completely voluntary and you as the user therefore have a choice whether or not to disclose this information.
- Blog Comments – In order to leave a comment in our Blog you have to give us at least your Name and Email address. You can choose whether to post as yourself, or anonymously. We require name and email address even for anonymous posts for quality control purposes.
Barnes Roffe has tried to ensure that the contents and information it provides in its website is accurate at the time of posting. Unfortunately it cannot guarantee the accuracy of contents or information contained in its pages and any person using information contained in them does so entirely at their own risk.
Although care is taken to check and test material at all stages of production, Barnes Roffe cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website.
Terms and conditions of use
These conditions are governed by and construed in accordance with the laws of England and Wales. You agree, as do the LLP, to submit to the exclusive jurisdiction of the English Courts.
These terms constitute the entire agreement between the LLP and the Client in relation to the provision of accountancy solutions and they replace and supersede any prior agreements made between the LLP and the Client in relation to the offering. The Client acknowledges that the Client is not relying on any statement made by the LLP or any of the LLP’s representatives with regard to the offering other than those expressly set out in these conditions.
The agreement to which these conditions apply is not intended for the benefit of any third party and shall not be exercised by any other person under the Contract (Rights of Third Parties) Act 1999 or otherwise.
Use of Barnes Roffe website
By accessing and using any information on the Barnes Roffe website you are deemed to have read and accepted these conditions of use.
The content of the website is provided for your information and for your own legitimate personal use.
You agree to use the content of this website only for lawful purposes and in a way that does not infringe the rights of, restrict or inhibit anyone else’s use and enjoyment of the website.
Changes to website and conditions
Barnes Roffe will endeavour to keep the content of the website accurate and complete but you should be aware and accept that such information may become out of date over time. The website, information and links contained therein are provided for your use without express or implied warranty of any kind.
We reserve the right to make changes to the content and layout of the website at any time and shall not be liable to you for any direct or indirect loss, damage or costs resulting there from.
As and when appropriately necessary, Barnes Roffe will make changes to these Conditions and your continued use of the website. Following such changes will be deemed to imply your acceptance of the Conditions prevailing at that time.
The LLP will not be held responsible for any delay or failure to comply with the LLP’s obligations under these conditions if the delay or failure arises from any cause which is beyond the reasonable control of the LLP.
You agree to indemnify and hold Barnes Roffe, its subsidiary entities and employees harmless from and against all and any liabilities, damages and costs in respect of any claims or actions brought as a result of any breach by you of these Conditions, or any liabilities arising from your use of the website.
Data protection policy
Information covered by the Act
Data protection principles
No commercial disposal to third parties
Our commitment to data protection
In order to operate efficiently, we must collect information about people with whom we work. These may include members of the public, current, past and prospective employees, funded bodies and suppliers. In addition we may be required by law to collect and use information in order to comply with the requirements of central government.
This personal information must be handled properly under the Data Protection Act 1998 (‘the Act’). The Act regulates the way that we handle ‘personal data’ that we collect in the course of carrying out our functions and gives certain rights to people whose ‘personal data’ we may hold.
We consider that the correct treatment of personal data is integral to our successful operations and to maintaining trust of the persons we deal with. We fully appreciate the underlying principles of the Act and support and adhere to its provisions.
We are registered with the Information Commissioner to process personal data. We are named as a data controller under the register kept by the Information Commissioner in accordance with section 19 of the Act.
Information covered by the Act
The Act uses the term ‘personal data’. For information held by Barnes Roffe, personal data essentially means any recorded information held by us and from which a living individual can be identified. It will include a variety of information including names, addresses, telephone numbers, photographs of people and other personal details. It will include any expression of opinion about a living individual or any indication of our intentions about that individual.
Data protection principles
We will comply with the eight enforceable data protection principles by making sure that personal data is:
- fairly and lawfully processed
- processed for limited purposes
- adequate, relevant and not excessive
- accurate and kept up to date
- not kept longer than necessary
- processed in accordance with the individual’s rights
- not transferred to countries outside the European Economic area unless the country to which the data is to be transferred has adequate protection for the individuals
We will ensure that at least one of the following conditions is met before we process any personal data:
- the individual has consented to the processing
- the processing is necessary for the performance of a contract with the individual
- the processing is required under a legal obligation (other than one imposed by a contract)
- the processing is necessary to protect vital interests of the individual
- the processing is necessary to carry out public functions e.g. administration of justice
- the processing is necessary in order to pursue our legitimate interests or those of third parties (unless it could unjustifiably prejudice the interests of the individual)
Under the Act, one of a set of additional conditions must be met for ‘sensitive personal data’. This includes information about racial or ethnic origin, political opinions, religious and other beliefs, trade union membership, physical or mental health condition, sex life, criminal proceedings or convictions. We will ensure that one of the following additional conditions is met before we process any sensitive personal data:
- the individual has explicitly consented to the processing
- we are required by law to process the information for employment purposes
- we need to process the information in order to protect the vital interests of the individual or another person
- the processing in necessary to deal with the administration of justice or legal proceedings
We will ensure that individuals are given their rights under the Act including:
- the right to obtain their personal information from us except in limited circumstances
- the right to ask us not to process personal data where it causes substantial unwarranted damage to them or anyone else
- the right to claim compensation from us for damage and distress caused by any breach of the Act
While it is unlikely, Barnes Roffe may be required to disclose your user data by a court order or to comply with other legal requirements. We will use all reasonable endeavours to notify you before we do so, unless we are legally restricted from doing so.
No commercial disposal to third parties
Barnes Roffe shall not sell, rent, distribute or otherwise make user data commercially available to any third party, except as described above or with your prior permission.
Our commitment to data protection
We will ensure that:
- everyone managing and handling personal information understands that they are responsible for following good data protection practice
- there is someone with specific responsibility for data protection in the organisation
- staff who handle personal information are appropriately supervised and trained
- queries about handling personal information are promptly and courteously dealt with
- people know how to access their own personal information
- methods of handling personal information are regularly assessed and evaluated
- any disclosure of personal data will be in compliance with approved procedures
- we take all necessary steps to ensure that personal data is kept secure at all times against unauthorised or unlawful loss or disclosure
- all contractors who are users of personal information supplied by the council will be required to confirm that they will abide by the requirements of the Act with regard to information supplied by us.
We have appointed a head of information compliance to lead on data protection for Barnes Roffe. This person is responsible for ensuring that the policy is effectively implemented.
The Information Commissioner – www.informationcommissioner.gov.uk
The Department of Constitutional Affairs – www.dca.gov.uk
Contact us at:
Great Marlborough Street,
London W1F 7JF
Phone: 020 89886100